EN
Start your free Trial!

Privacy Policy

As of March 2021


Table of Contents

I. Identity and contact details of the data controller
II. Contact details of the data protection officer
III. General information on data processing
IV. Rights of the data subject
V. Provision of website and creation of log files
VI. Use of cookies
VII. Newsletter
VIII. Contact via Email
IX. Application by e-mail and application form
X. Use of communication tools
XI. Corporate web profiles on social networks
XII. Use of corporate profiles in professionally oriented networks
XIII. Hosting
XIV. Registration
XV. Usage of Plugins






I. Identity and contact details of the data controller


The data controller responsible in accordance with the purposes of the General Data Protection Regulation (GDPR) of the European Union and other data protection regulations is:


wealthpilot GmbH
Dachauer Strasse 15B
80335 Munich, Germany
+49  89 8091 1920
Email: security@wealthpilot.de
www.wealthpilot.com



II. Contact details of the data protection officer


The designated data protection officer is:


DataCo GmbH
Dachauer Strasse 65
80335 Munich, Germany
+49 89 7400 45840
Email: datenschutz@dataguard.de
www.dataguard.com



III. General information on data processing


1. Scope of processing personal data


In general, we only process the personal data of our users to the extent necessary to provide a functioning website with our content and services. The regular processing of personal data only takes place with the consent of the user. Exceptions include cases where prior consent cannot be technically obtained and where the processing of the data is permitted by law.


2. Legal basis for data processing


Where consent is appropriate for processing personal data, Art. 6 (1) (1) (a) GDPR serves as the legal basis to obtain the consent of the data subject for the processing of their data.

As for the processing of personal data required for the performance of a contract of which the data subject is party, Art. 6 (1) (1) (b) GDPR serves as the legal basis. This also applies to processing operations required to carry out pre-contractual activities.

When it is necessary to process personal data in order to fulfil a legal obligation to which our company is subject, Art. 6 (1) (1) (c) GDPR serves as the legal basis.

If vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) (1) (d) GDPR serves as the legal basis.

If the processing of data is necessary to safeguard the legitimate interests of our company or that of a third party, and the fundamental rights and freedoms of the data subject do not outweigh the interest of the former, Art. 6 (1) (1) (f) GDPR will serve as the legal basis for the processing of data.


3. Data removal and storage duration


The personal data of the data subject will be erased or restricted as soon as the purpose of its storage has been accomplished. Additional storage may occur if this is provided for by the European or national legislator within the EU regulations, law, or other relevant regulations to which the data controller is subject. Restriction or erasure of the data also takes place when the storage period stipulated by the aforementioned standards expires, unless there is a need to prolong the storage of the data for the purpose of concluding or fulfiling the respective contract.



IV. Rights of the data subject


When your personal data is processed, you are a data subject within the meaning of the GDPR and have the following rights:


1. Right to information


You may request the data controller to confirm whether your personal data is processed by them.

If such processing occurs, you can request the following information from the data controller:

  • The purpose for which the personal data is processed;
  • The categories of personal data being processed;
  • The recipients or categories of recipients to whom the personal data have been or will be disclosed;
  • The planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;
  • The existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning you or to object to such processing;
  • The existence of the right to lodge a complaint with a supervisory authority;
  • Where personal data are not collected from you any available information as to their source;
  • The existence of automated decision-making including profiling under Article 22 (1) and Article 22 (4) GDPR and, in certain cases, meaningful information about the data processing system involved, and the scope and intended result of such processing on the data subject.

You have the right to request information on whether your personal data will be transmitted to a third country or an international organization. In this context, you can then request for the appropriate guarantees in accordance with Art. 46 GDPR in connection with the transfer.


2. Right to rectification


You have a right to rectification and/or modification of the data, if your processed personal data is incorrect or incomplete. The data controller must correct the data without delay.


3. Right to the restriction of processing


You may request the restriction of the processing of your personal data under the following conditions:

  • If you challenge the accuracy of your personal data for a period that enables the data controller to verify the accuracy of your personal data;
  • The processing is unlawful, and you oppose the erasure of the personal data and instead request the restriction of their use instead;
  • The data controller or its representative no longer need the personal data for the purpose of processing, but you need it to assert, exercise or defend legal claims; or
  • If you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate interests of the data controller override your interests.

If the processing of personal data concerning you has been restricted, this data may – with the exception of data storage – only be used with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the processing has been restricted according to the aforementioned conditions, you will be informed by the data controller before the restriction is lifted.


4. Right to erasure


a) Obligation to erase


If you request from the data controller to delete your personal data without undue delay, they are required to do so immediately if one of the following applies:

  • Personal data concerning you is no longer necessary for the purposes for which they were collected or processed;
  • You withdraw your consent on which the processing is based pursuant to Art. 6 (1) (1) (a) and Art. 9 (2) (a) GDPR and where there is no other legal basis for processing the data;
  • According to Art. 21 (1) GDPR you object to the processing of the data and there are no longer overriding legitimate grounds for processing, or you object pursuant to Art. 21 (2) GDPR;
  • Your personal data has been processed unlawfully;
  • The personal data must be deleted to comply with a legal obligation in Union law or Member State law to which the data controller is subject;
  • Your personal data was collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.


b) Information to third parties


If the data controller has made your personal data public and must delete the data pursuant to Art. 17 (1) GDPR, they shall take appropriate measures, including technical means, to inform data processors who process the personal data, that a request has been made to delete all links to such personal data or copies or replications of the personal data, taking into account available technology and implementation costs to execute the process.


c) Exceptions


The right to deletion does not exist if the processing is necessary:

  • to exercise the right to freedom of speech and information;
  • to fulfil a legal obligation required by the law of the Union or Member States to which the data controller is subject, or to perform a task of public interest or in the exercise of public authority delegated to the representative.
  • for reasons of public interest in the field of public health pursuant to Art. 9 (2) (h) and Art. 9 (2) (i) and Art. 9 (3) GDPR.
  • for archival purposes of public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 (1) GDPR, to the extent that the law referred to in subparagraph (a) is likely to render impossible or seriously affect the achievement of the objectives of that processing, or
  • to enforce, exercise or defend legal claims.


5. Right to information


If you have the right of rectification, erasure or restriction of processing over the data controller, they are obliged to notify all recipients to whom your personal data have been disclosed of the correction or erasure of the data or restriction of processing, unless this proves to be impossible or involves a disproportionate effort.

You reserve the right to be informed about the recipients of your data by the data controller.


6. Right to data portability


You have the right to receive your personal data given to the data controller in a structured and machine-readable format. In addition, you have the right to transfer this data to another person without hindrance by the data controller who was initially given the data, if:

  • the processing is based on consent in accordance with Art. 6 (1) (1) (a) GDPR or Art. 9 (2) (a) GDPR or performance of a contract in accordance with Art. 6 (1) (1) (b) GDPR and
  • the processing is done by automated means.


In exercising this right, you also have the right to transmit your personal data directly from one person to another, insofar as this is technically feasible. Freedoms and rights of other persons shall not be affected.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority delegated to the data controller.


7. Right to object


For reasons that arise from your particular situation, you have, at any time, the right to object to the processing of your personal data pursuant to Art. 6 (1) (1) (e) or 6 (1) (1) (f) GDPR; this also applies to profiling based on these provisions.

The data controller will no longer process the personal data concerning you unless he can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is for the purpose of enforcing, exercising or defending legal claims.

If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data in regard to such advertising; this also applies to profiling associated with direct marketing.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

Regardless of Directive 2002/58/EG, you have the option, in the context of the use of information society services, to exercise your right to object to automated decisions that use technical specifications.


8. Right to withdraw the data protection consent declaration


You have the right to withdraw your consent at any time. The withdrawal of consent does not affect the legality of the processing carried out on the basis of the consent until the withdrawal.


9. Automated decisions on a case-by-case basis, including profiling


You have the right to not be subject to a decision based solely on automated processing – including profiling – that will have a legal effect or substantially affect you in a similar manner. This does not apply if the decision:

  • is required for the conclusion or execution of a contract between you and the data controller;
  • is permitted by the Union or Member State legislation to which the data controller is subject, and where such legislation contains appropriate measures to safeguard your rights and freedoms and legitimate interests, or
  • is based on your eplicit consent.


However, these decisions must not be based on special categories of personal data under Art. 9 (1) GDPR, unless Art. 9 (2) (a) or Art. 9 (2) (b) GDPR applies and reasonable measures have been taken to protect your rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in (1) and (3), the data controller shall take appropriate measures to uphold your rights and freedoms as well as your legitimate interests, including the right to obtain assistance from the data controller or his representative, to express your opinion on the matter, and to contest the decision.


10. Right to complain to a supervisory authority


Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in the Member State of your residence, or your place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you violates the GDPR.

The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.



V. Provision of website and creation of log files


1. Description and scope of data processing


Each time our website is accessed, our system automatically collects data and relevant information from the computer system of the calling device.

The following data is collected:

  • Requested web page or file
  • Information about the browser type and version used
  • Type of device used
  • Date and time of access
  • IP address in anonymised form (only used to determine the location of the access)
  • Websites from which the user's system accesses our website
  • Websites that are accessed by the user's system via our website
  • The operating system of the user

This data is stored in the log files of our system. This data is not stored together with other personal data of the user.


2. Purpose of data processing


The temporary storage of the IP address by the system is necessary for the delivery of the website to the computer of the user. For this purpose, the user’s IP address must be kept for the duration of the session.

The storage in logfiles is done to ensure the functionality of the website. The data is also used to optimize the website and to ensure the security of our IT systems. An analysis of the data for marketing purposes does not take place.

For the aforementioned purposes, our legitimate interest lies in the processing of data in compliance with Art. 6 (1) (1) (f) GDPR.


3. Legal basis for data processing


The legal basis for the temporary storage of data and logfiles is Art. 6 (1) (1) (f) GDPR. Our legitimate interest lies in the data processing purposes mentioned under V.2.


4. Duration of storage


The data will be deleted as soon as it is no longer necessary for the purpose of its collection. The session is complete when the collection of data for the provision of the website is accomplished.

If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is not possible.


5. Objection and removal


The collection of data for the provision of the website as well as the storage of data in log files are essential for the operation of the website. Therefore, the user may not object to the aforementioned processes.



VI. Use of cookies


1. Description and scope of data processing


Our website uses cookies. Cookies are text files that are stored in the internet browser or the internet browser on the user’s computer system. If a user calls up a website, a cookie can be stored on the user’s operating system. These cookies contain a string of characters that allows the browser to be uniquely identified when the website is reopened.

We use cookies to make our website more user-friendly. Some elements of our website require the calling browser to be identified even after a page break.

The following data is stored and transmitted in the cookies:

  • Language settings

We also use cookies on our website that enable an analysis of the user's surfing behaviour.

In this way, data can be processed - after prior consent has been given - by so-called third-party cookies and plug-in providers to optimise our website, to improve the user-friendliness of our website and to revise our marketing strategies.

The user data collected in this way is pseudonymised by technical precautions. Therefore, it is no longer possible to assign the data to the calling user. The data is not stored together with other personal data of the users.


2. Purpose of data processing


The purpose of using technical cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. These require that the browser is recognized even after a page change.

We need cookies for the following purposes:

  • Applying language settings

The user data collected by technical cookies are not used to create user profiles.

Analysis cookies are used for the purpose of improving the quality of our website and its content. Due to analysis cookies, we learn how the website is used and thus can constantly optimize our offer.


3. Legal basis for data processing


The legal basis for the processing of personal data using cookies is Art. 6 (1) (1) (a) GDPR.

The legal basis for the processing of personal data using technical cookies is Art. 6 (1) (1) (f) GDPR, legitimate interests. Our legitimate interest lies in the purposes of data processing mentioned under VI.2.


4. Duration of storage and possibility of objection and removal


Cookies are stored on the user's device and transmitted to our site by the user. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent.

If you use the Safari browser version 12.1 or higher, cookies will be automatically deleted after seven days. This also applies to opt-out cookies, which are used to prevent the use of tracking mechanisms.



VII. Newsletter


1. Description and scope of data processing


You can subscribe to a newsletter on our website free of charge. When subscribing for the newsletter, the data from the input mask is transmitted to us.

  • Email address
  • Last name
  • First name

No data will be passed on to third parties in connection with data processing for the dispatch of newsletters. The data will be used exclusively for sending the newsletter.


2. Purpose of data processing


The user's email address is collected to deliver the newsletter to the recipient.

Additional personal data as part of the registration process is collected to prevent misuse of the services or email address.


3. Legal basis for data processing


The legal basis for the processing of data provided by the user after registration for the newsletter is Art. 6 (1) (1) (a) GDPR if the user has given his consent.


4. Duration of storage

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. The user's email address will therefore be stored as long as the newsletter subscription is active.


5. Objection and removal

The subscription for the newsletter can be cancelled by the data subject at any time. For this purpose, every newsletter contains an opt-out link.

Through this, it is also possible to withdraw the consent to the storage of personal data collected during the registration process.



VIII. Contact via Email


1. Description and scope of data processing


You can contact us via the email address provided on our website. In this case the personal data of the user transmitted with the email will be stored.

The data will be used exclusively for the processing of the conversation.


2. Purpose of data processing

If you contact us via email, this also constitutes the necessary legitimate interest in the processing of the data.


3. Legal basis for data processing


If the user has given consent, the legal basis for processing the data is Art. 6 (1) (1) (a) GDPR.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) (1) (f) GDPR. Our legitimate interest lies in the purposes of data processing mentioned under VIII.2.

If the e-mail contact is aimed at concluding a contract, the additional legal basis for the processing is Art. 6 (1) (1) (b) GDPR.


4. Duration of storage


Data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation ends when it can be concluded from the circumstances that the matter in question has been conclusively resolved.


5. Objection and removal


The user has the possibility to withdraw consent to the processing of their personal data at any time. If the user contacts us by email, he can object to the storage of his personal data at any time.

Upon written request of the customer corresponding rights can be addressed at security@wealthpilot.de.



IX. Application by e-mail and application form


1. Description and scope of data processing


An application form is available on our website, which can be used for electronic applications.

For the provision of the application form, we use the recruiting page of the personnel and applicant management software Personio of Personio GmbH, Rundfunkplatz 4, 80335, Munich, Germany. If an applicant uses this option, the data entered in the input mask is transmitted to Personio and stored.

Further information can be found in the Personio privacy policy: https://www.personio.com/privacy-policy

If an applicant takes advantage of this option, the data entered in the input mask will be transmitted to us and stored. These data are:

  • Name
  • First name
  • Telephone / mobile phone number
  • Email address
  • Salary expectation
  • Curriculum vitae
  • References
  • Cover letter
  • Channel of acknowledgement

Alternatively, you can also send us your application by e-mail. In this case, we will record your email address and the data you provide in the email.

After sending your application, we will send you an e-mail confirming receipt of your application.

Your data will not be passed on to third parties. The data will only be used for processing your application.


2. Purpose of data processing


The processing of personal data from the application form is solely for the purpose of processing your application. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in processing the data.

Other personal data processed during the submission process serve to prevent misuse of the application form and to ensure the security of our information technology systems.


3. Legal basis for data processing


Legal basis for the processing of your data is the initiation of a contract at the request of the data subject, Art. 6 (1) (1) (b) Alt. 1 GDPR and Section 26 (1) Federal Data Protection Act (“BDSG”).


4. Duration of storage


After completion of the application process, the data will be stored for up to six months. Your data will be deleted at the latest after the expiry of the six months. In the event of a legal obligation, the data will be stored within the framework of the applicable provisions.

Any additional personal data collected during the submission process will be deleted after a period of seven days at the latest.


5. Objection and removal


The applicant has the option to object to the processing of personal data at any time. If the applicant contacts us by e-mail, he/she can object to the storage of his/her personal data at any time. In such a case, the application can no longer be considered. To do so, please send us an e-mail to security@wealthpilot.de.

All personal data stored in the course of electronic applications will be deleted in this case.



X. Use of communication tools


Use of Zoom


1. Description and scope of data processing


We use functionalities of the video conferencing provider Zoom of Zoom Video Communications, Inc., 6601 College Blvd, Overland Park, KS 66210, United States (hereinafter: Zoom). We use Zoom to provide prospective and existing clients with a means of personal and direct communication with wealthpilot staff. Zoom uses cookies for this purpose.

The following personal data is processed by Zoom as a result:

  • Name
  • First name
  • E-mail address
  • IP address
  • Profile information in the user account
  • User password (with salt and hash)
  • Language settings
  • User ID and user password (with salt and hash, if single sign-on is not used)
  • Meeting schedule
  • Company name (optional)
  • Telephone number (optional)
  • Profile picture (optional)
  • Department (optional)

For more information on how Zoom processes your data, please click here: https://zoom.us/trust/resources


2. Purpose of data processing


The purpose of using Zoom is to enable us to conveniently provide prospects and customers with an appointment online to answer their questions.


3 Legal basis for data processing


Legal basis for data processing is Art. 6 (1) (1) (f) GDPR. Our legitimate interest lies in the purposes of data processing mentioned under X.2.

Part of the data processing agreement contract with Zoom are so-called EU standard contractual clauses according Art. 46 (2) (c) GDPR. These are to be classified as an appropriate guarantee for the protection of the transfer and processing of personal data outside the EU.


4. Duration of storage


Your personal information will be stored as long as necessary to fulfil the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.


5. Objection and removal


You can prevent the collection as well as the processing of your personal data by Zoom by preventing third-party cookies from being stored on your computer, using the ""Do Not Track"" feature of a supporting browser, disabling the execution of script code in your browser or installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.

For more information on objection and removal options vis-à-vis Zoom, please visit: https://zoom.us/trust/resources


Use of GoToMeeting and GoToWebinar


1. Description and scope of data processing


We use functionalities of the video and telephony provider GoToMeeting and functionalities of the webinar provider GoToWebinar of LogMeIn Ireland Limited, Bloodstone Building Block C, 70 Sir John Rogerson's Quay Dublin 2, Ireland (hereinafter referred to as GoTo-Meeting). We use GoToMeeting to provide prospects and customers with a means of personal and direct communication with wealthpilot staff. GoTo-Meeting uses cookies for this purpose.

The following personal data might be processed by GoToMeeting:

  • Name
  • First name
  • Title
  • Position
  • Contact information (e.g. company name, email address, company address)
  • Device information and traffic data (e.g. MAC address, web logs, IP address)
  • Service data (including session, location and usage data)
  • User account profile information
  • Language settings

For more information on how GoTo-Meeting processes data, please click here:

https://www.logmein.com/legal/privacy/international

and

https://www.logmein.com/legal/privacy


2. Purpose of data processing


The purpose of using GoToMeeting is to enable us to provide prospects and customers with an online appointment to answer their questions.


3. Legal basis for the processing of personal data


Legal basis for data processing is Art. 6 (1) (f) GDPR. Our legitimate interest here lies in the purposes of data processing mentioned under X.2.


4. Duration of storage


Your personal information will be stored for as long as necessary to fulfil the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.


5. Objection and removal


You can prevent the collection as well as the processing of your personal data by GoTo-Meeting by preventing third-party cookies from being stored on your computer, using the ""Do Not Track"" feature of a supporting browser, disabling the execution of script code in your browser or installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.

For more information on how to object and opt-out of GoToMeeting, please visit:

https://www.logmein.com/legal/privacy/international

and

https://www.logmein.com/legal/privacy


Use of HubSpot


1. Description and Scope of data processing


We use functions of the CMS Hubspot of HubSpot Inc, 2nd Floor, 25 First Street, Cambridge, MA 02141, USA (hereinafter referred to as: HubSpot). This is an integrated software solution that we use to cover various aspects of our online marketing. These include, among others: Email marketing (newsletters as well as automated mailings, e.g. for the provision of downloads), social media publishing & reporting, reporting (in particular traffic sources, accesses, etc.), contact management (in particular user segmentation & CRM), landing pages and contact forms. HubSpot sets a cookie on your computer.

Personal data can be stored and evaluated, especially the activity of the user (in particular which pages have been visited and which elements have been clicked on), device and browser information (in particular the IP address and the operating system), data about the advertisements displayed (in particular which advertisements were displayed and whether the user clicked on them) and also data from advertising partners (in particular pseudonymised user IDs).

Part of the Data Processing Agreement with Hubspot are so-called EU standard contractual clauses Art. 46 (2) 1 (c) GDPR. These are to be classified as an appropriate guarantee for the protection of the transfer and processing of personal data outside the EU.

Further recipients of the data processed by Hubspot are in particular:

  • Amazon Web Services, Inc.
  • Google, Inc.
  • Cloudflare, Inc.
  • Twilio, Inc.
  • Message Systems, Inc.
  • SendGrid, Inc.
  • Snowflake, Inc.*
  • HubSpot, Inc.
  • HubSpot Ireland, Ltd.
  • HubSpot Germany GmbH
  • HubSpot Australia Pty. Ltd.
  • HubSpot Asia Pte. Ltd.
  • HubSpot Japan KK
  • HubSpot Latin America, S.A.S.
  • HubSpot Sweden

For more information on how HubSpot processes your data, please click here: https://legal.hubspot.com/privacy-policy


2. Purpose of data processing


The use of HubSpot plug-in serves us to optimise our website and marketing activities and to organise and maintain our customer relationship management.


3. Legal basis for the data processing


Legal basis for the processing of users' personal data within the scope of the HubSpot plug-in is, in principle, user's consent pursuant to Art. 6 (1) (1) (a) GDPR.

Legal basis for data processing in the context of adding you personal data in our CRM serves to protect our legitimate interests is Art. 6 (1) (1) (f) GDPR. Our legitimate interest lies in the purposes of data processing mentioned under X.2.


4. Duration of storage


Your personal information will be stored for as long as necessary to fulfil the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.


5. Objection and removal


You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

You can prevent the collection as well as the processing of your personal data by HubSpot by preventing the storage of third-party cookies on your computer, using the "Do Not Track" function of a supporting browser, disabling the execution of script code in your browser or installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.

For more information on objection and removal options vis-à-vis HubSpot, please visit: https://legal.hubspot.com/privacy-policy


Use of Vidyard


1. Description and Scope of data processing


We use features of the video platform provider Vidyard, of Buildscale, Inc, 8 Queen St N Unit 1. Kitchener, Ontario, Canada (hereinafter referred to as: Vidyard). Vidyard is an integrated software solution that we use to cover various aspects of our videos, including hosting, management and analytics. We use Vidyard for video creation, search optimisation, video hosting, video personalisation, CRM integration and video analytics, among other things. As a result, personal data may be stored and analysed, in particular the activity of the user (in particular which pages have been visited and on which elements have been clicked), device and browser information (in particular the IP address and the operating system), data about the advertisements displayed (in particular which advertisements were displayed and whether the user clicked on them) and also data from advertising partners (in particular pseudonymised user IDs).

Part of the Data Processing Agreement with Vidyard are so-called EU standard contractual clauses Art. 46 (2) (1) (c) GDPR. These are to be classified as an appropriate guarantee for the protection of the transfer and processing of personal data outside the EU.

Other recipients of the data processed by Vidyard are in particular:

  • Amazon Web Services, Inc.
  • Verizon Canada Ltd.
  • Fastly, Inc.
  • Ninja Partners, Inc.

For more information on the processing of data by Vidyard, please click here: https://www.vidyard.com/privacy


2. Purpose of the data processing


The use of Vidyard serves us to optimise our website including the videos and marketing activities.


3. Legal basis for the data processing


Legal basis for the processing of users' personal data for analysis and advertising purposes is, in principle, the user's consent pursuant to Art. 6 (1) (1) (a) GDPR.

The processing of personal data in connection with the provision and playing of our videos is based on the legitimate interest according to Art. 6 (1) (1) (f) GDPR.

According to Article 45 (3) GDPR, the European Commission may adopt so-called adequacy decisions. In these decisions, the Commission determines that personal data in a specific third country (or in a specific territory or sector) enjoys adequate protection comparable to European data protection law. If the European Commission has adopted an adequacy decision, personal data may be transferred to the respective country without further authorisation, provided that the other provisions of the GDPR are complied with. Data transfers on the basis of an adequacy decision are therefore privileged. They are treated in the same way as transfers within the EU.

Currently, an adequacy decision exists for the transfer of personal data to the third country Canada.


4. Duration of storage


Your personal information will be stored for as long as necessary to fulfil the purposes described in this privacy policy or as required by law, e.g. for tax and accounting purposes.


5. Objection and removal


You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

You can prevent the collection as well as the processing of your personal data by Vidyard by preventing the storage of third-party cookies on your computer, using the "Do Not Track" function of a supporting browser, disabling the execution of script code in your browser or installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.

For more information on objection and removal options vis-à-vis Vidyard, please visit: https://www.vidyard.com/privacy



XI. Corporate web profiles on social networks


Use of corporate profiles on social networks


Instagram


Instagram, Part of Facebook Ireland Ltd., 4 Grand Canal Square Grand Canal Harbour, Dublin 2 Ireland

On our company profile we provide information and offer Instagram users the possibility of communication. If you carry out an action on our Instagram company profile (e.g. comments, contributions, likes etc.), you may make personal data (e.g. clear name or photo of your user profile) public. However, as we generally or to a large extent have no influence on the processing of your personal data by Instagram, we cannot make any binding statements regarding the purpose and scope of the processing of your data.

Our corporate profile in social networks is used for communication and information exchange with (potential) customers. We use the company's profile for:

  • Information about products
  • Information about services
  • Advertising
  • Contact with customers and interested parties

Every user is free to publish personal data.

Legal basis for data processing is Art. 6 (1) (1) (a) GDPR.

Data generated on the company profile are not stored in our own systems.

You can object at any time to the processing of your personal data that we collect within the framework of your use of our Instagram corporate web profile and assert your rights as a data subject mentioned under IV. of this privacy policy. Please send us an informal email to security@wealthpilot.de.

For further information on the processing of your personal data by Instagram and the corresponding objection options, please click here:

Instagram: https://help.instagram.com/519522125107875


Facebook


Facebook, Part of Facebook Ireland Ltd, 4 Grand Canal Square Grand Canal Harbour, Dublin 2 Ireland.

On our Facebook fan page, we provide information and offer Facebook users the opportunity to communicate. If you carry out an action on our Facebook fan page (e.g. comments, posts, forwarding, likes, etc.), it may be that you make personal data (e.g. clear name or photo of your user profile) public. However, as we generally or to a large extent have no influence on the processing of your personal data by Facebook, the company jointly responsible for the wealthpilot GmbH corporate presence, we cannot provide any binding information on the purpose and scope of the processing of your data.

Our corporate presence in social networks is used for communication and information exchange with (potential) customers. In particular, we use the company presence for:

  • Information about products
  • Information about services
  • Advertising
  • Contact with customers and potential customers

Every user is free to publish personal data through activities.

Legal basis for data processing is Art. 6 (1) (1) (a) GDPR.

The data generated by the company website is not stored in our own systems.

You can object at any time to the processing of your personal data that we collect in the course of your use of our Facebook fan page and assert your data subject rights as stated under IV. of this privacy policy. To do so, send us an e-mail to security@wealthpilot.de.

You can find more information on the processing of your personal data by Facebook and the corresponding objection options here:

Facebook: https://www.facebook.com/policy.php


Twitter


Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, Ireland

On our company profile we provide information and offer Instagram users the possibility of communication. If you carry out an action on our Instagram company profile (e.g. comments, contributions, likes etc.), you may make personal data (e.g. clear name or photo of your user profile) public. However, as we generally or to a large extent have no influence on the processing of your personal data by Instagram, we cannot make any binding statements regarding the purpose and scope of the processing of your data.

Our corporate profile in social networks is used for communication and information exchange with (potential) customers. We use the company's profile for:

  • Information about products
  • Information about services
  • Advertisement
  • Customer contact

Every user is free to publish personal data.

Legal basis for data processing is Art. 6 (1) (1) (a) GDPR.

The data generated on the company profile are not stored in our own systems.

You can object at any time to the processing of your personal data that we collect within the framework of your use of our Twitter corporate web profile and assert your rights as a data subject mentioned under IV. of this privacy policy. Please send us an informal email to security@wealthpilot.de.

For further information on the processing of your personal data by Twitter and the corresponding objection options, please click here:

Twitter: https://twitter.com/en/privacy


YouTube


YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, United States

On our company page, we provide information and offer YouTube users the opportunity to communicate. If you carry out an action on our YouTube corporate site (e.g. comments, posts, likes, etc.), you may make personal data (e.g. your real name or a photo of your user profile) public. However, as we generally or to a large extent have no influence on the processing of your personal data by YouTube, the company jointly responsible for the wealthpilot GmbH corporate presence, we cannot provide any binding information on the purpose and scope of the processing of your data.

Our corporate presence in social networks is used for communication and information exchange with (potential) customers. In particular, we use the corporate presence for:

  • Information about products
  • Information about services
  • Advertising
  • Contact with customers and potential customers

Every user is free to publish personal data through activities. 

Legal basis for data processing is Art. 6 (1) (1) (a) GDPR. 

Data generated by the company website is not stored in our own systems.

You can object at any time to the processing of your personal data that we collect in the course of your use of our YouTube corporate presence and assert your data subject rights as stated under IX.IV. of this data protection declaration. To do so, send us an e-mail to security@wealthpilot.de.

You can find more information on the processing of your personal data by YouTube and the corresponding objection options here:

YouTube: https://policies.google.com/?hl=en



XII. Use of corporate profiles in professionally oriented networks


1. Scope of data processing


We use corporate profiles on professionally oriented networks. We maintain a corporate presence on the following professionally oriented networks:


LinkedIn:

LinkedIn, Unlimited Company Wilton Place, Dublin 2, Ireland


XING:

XING SE, Dammtorstrasse 30, 20354 Hamburg, Germany


On our site we provide information and offer users the possibility of communication.

The corporate profile is used for job applications, information, public relations, and active sourcing.

We do not have any information on the processing of your personal data by the companies jointly responsible for the corporate profile. Further information can be found in the privacy policy of:

LinkedIn:

https://www.linkedin.com/legal/privacy-policy

XING:

https://privacy.xing.com/en/privacy-policy

If you carry out an action on our company profile (e.g. comments, contributions, likes etc.), you may make personal data (e.g. clear name or photo of your user profile) public.


2. Legal basis for data processing


Legal basis for the processing of your data in connection with the use of our corporate web profile is Art. 6 (1) (1) (f) GDPR.


3. Purpose of the data processing


Our corporate web profile serves to inform users about our services. Every user is free to publish personal data.


4. Duration of storage


We store your activities and personal data published via our corporate web profile until you withdraw your consent. In addition, we comply with the statutory retention periods.


5. Objection and removal

You can object at any time to the processing of your personal data which we collect within the scope of your use of our corporate web profile and assert your rights as a data subject mentioned under IV. of this privacy policy. Please send us an informal email to the email address stated in this privacy policy.

You can find further information on objection and removal options here:

LinkedIn:

https://www.linkedin.com/legal/privacy-policy

XING:

https://privacy.xing.com/en/privacy-policy



XIII. Hosting


The website is hosted on servers provided by a service provider contracted by us.

Our service provider is:

1&1 IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, Germany.

The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The information stored is:

  • Requested website or file
  • Information about the type of browser and the version used
  • Type of device used
  • Date and time of access
  • IP address in anonymised form (only used to determine the location of the access)
  • Websites from which the user's system accesses our website
  • Websites that are accessed by the user's system via our website
  • The user's operating system

This data is not merged with other data sources. The collection of this data is based on Art. 6 (I) 1 (f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website - for this purpose, the server log files must be collected.

The location of the website server is geographically within the European Union (EU) or the European Economic Area (EEA).



XIV. Registration


1. Description and scope of data processing


We offer users the opportunity to register by providing personal data. The data is entered into an input mask and transmitted to us and stored. The data will not be passed on to third parties. The following data is collected as part of the registration process:

  • Email address
  • Last name
  • First name
  • Telephone / mobile phone number

As part of the registration process, the user's consent to the processing of this data is obtained.


2. Purpose of data processing


Registration of the user is necessary for the provision of certain content and services on our website in order to enable interested parties to test our product and service free of charge.


3. Legal basis for data processing


The legal basis for the processing of the data is Art. 6 (1) (1) (a) GDPR if the user has given his consent.


4. Duration of storage


The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected.

This is the case for the data collected during the registration process if the registration is cancelled or modified on our website.


5. Objection and removal


As a user you have the possibility to cancel the registration at any time. You can request a change to the data stored about you at any time.

Auf schriftlichen Antrag des Kunden werden sämtliche gespeicherten Daten gelöscht.



XV. Usage of Plugins


We use plugins for various purposes. The plugins used are listed below:



Use of Chargebee


1. Description and Scope of data processing


We use the service provider Chargebee of Chargebee Inc, 340 S Lemon Avenue #1537, Walnut, California 91789, USA (hereinafter: Chargebee) for invoicing recurring services. Personal data may be processed as a result, including but not limited to account information (first name, last name, email, phone number, company address, billing address and IP addresses), billing information (first name, last name, email, phone number, billing address, shipping address and location), payment information (first name, last name, and credit card information), and other personal information voluntarily provided in the course of business. The personal data is transferred to a server of Chargebee in the US and stored there. Insofar as this is necessary for the fulfillment of the contract, data will be forwarded to other payment service providers (such as Stripe, Braintree, PayPal, or Adyen) or the financial institution commissioned with the payment processing.

For more information on the processing of data by Chargebee, please see: https://www.chargebee.com/privacy


2. Purpose of data processing


The use of Chargebee enables us to manage recurring payments and subscriptions. Furthermore it enables us to provide invoicing for services provided as part of the performance of the contract.


3. Legal basis for the processing of personal data


Whilst processing personal data, Art. 6 (I) 1 lit. b GDPR serves as legal basis, as long as the processing is necessary for the performance of a contract to which you are a party. This also applies to processing operations that are necessary for the performance of pre-contractual measures.


4. Duration of storage


Your personal information will be stored for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law.


5. Possibility of revocation of consent and removal


For more information on opt-out and removal options vis-à-vis Chargebee, please see: https://www.chargebee.com/privacy



Use of Stripe


1. Description and Scope of data processing

We use functionalities of the online payment service Stripe of Stripe Inc, 510 Townsend Street, 94103, San Francisco, California, United States (hereinafter: Stripe). Stripe allows businesses to accept payments and send payouts and helps businesses fight fraud. Cookies are stored by Stripe on your terminal device.


The following personal data is processed by Stripe: 

  • IP address
  • Browser and device information
  • Usage data (pages visited, time spent on the website, links clicked, etc.)
  • Language settings
  • Payment data


For more information about Stripe's data processing, see:

https://stripe.com/de-us/privacy#personal-data-definition and https://stripe.com/cookies-policy/legal

In addition, it is possible that Stripe forwards personal data to external recipients for the fulfillment of contractual and legal obligations - depending on the service provided.


2. Purpose of data processing


The use of Stripe serves the purpose of payment processing and invoicing for our customers.


3. Legal basis for the processing of personal data


The legal basis for data processing is Art. 6 (1) (1) lit. a GDPR if consent has been granted. 


If the data processing is necessary for the fulfillment of a contractual obligation or the implementation of pre-contractual measures with you, Art. 6 (1) 1 lit. b GDPR serves as legal basis.


4. Duration of storage


Your personal information will be stored for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.


5. Possibility of revocation of consent and removal


You can prevent the collection as well as the processing of your personal data by Stripe by preventing third-party cookies from being stored on your computer, using the ""Do Not Track"" feature of a supporting browser, disabling the execution of script code in your browser or installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.

For more information about your rights against Stripe, please see:

https://stripe.com/de-us/privacy#personal-data-definition



Use of Twitter 


1. Description and Scope of data processing


We use the social plugins of Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA (Hereinafter referred to as Twitter). With the social plugins, we can integrate Twitter content (especially tweets, or moments) or links to the Twitter platform (especially tweet or follow button) on our online presence. This allows personal data to be stored and evaluated, in particular the user's activity (in particular which pages have been visited and which elements have been clicked on) and device and browser information (in particular the IP address and operating system). The use of Twitter and the function "Re-Tweet" connects the online presences you visit with your Twitter account and makes them known to third parties. We do not receive any information about the content of the transmitted data and its use by Twitter.

Further information on the collection and storage of data by Twitter can be found here: https://twitter.com/en/privacy


2. Purpose of data processing


The integration of the Twitter plug-in serves to improve user friendliness. Content from Twitter can be embedded and users of the Twitter service can use Twitter functions.


3. Legal basis for the processing of personal data


Legal basis for the processing of personal data is the user's given consent in accordance with Art. 6 (1) (1) (a) GDPR.


4. Duration of storage


Your personal information will be stored for as long as is necessary to fulfill the purposes described in this Privacy Policy or as required by law.


5. Possibility of revocation of consent and removal


You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation. You can prevent the collection and processing of your personal data by Twitter by preventing the storage of third-party cookies on your computer, by using the "Do Not Track" function of a supporting browser, by deactivating the execution of script code in your browser, or by installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.

Further information on the possibilities for objection to and removal of Twitter can be found at: https://twitter.com/en/privacy



Use of Google Universal Analytics ("Google Analytics")


1. Description and Scope of data processing


We use Google Universal Analytics, a web analysis service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and its representative in the Union Google Ireland Ltd., Gordon House, Barrow Street, D04 E5W5, Dublin, Ireland (Hereinafter referred to as Google). Google Analytics examines, among other things, the origin of visitors, their length of stay on individual pages and the use of search engines, thus allowing better monitoring of the success of advertising campaigns. Google places a cookie on your computer. This allows personal data to be stored and evaluated, in particular the user's activity (in particular which pages have been visited and which elements have been clicked on), device and browser information (in particular the IP address and the operating system), data on the advertisements displayed (in particular which advertisements have been displayed and whether the user has clicked on them) and also data on advertising partners (in particular pseudonymised user IDs). The information generated by the cookie about your use of this website will be transmitted to and stored by Google on servers in the United States. However, if IP anonymization is enabled on this online presence, Google will previously truncate your IP address within member states of the European Union or other signatory states to the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there. On behalf of the operator of this online presence, Google will use this information to evaluate your use of the online presence, to compile reports on the activities of the online presence and to provide further services associated with the use of the online presence and the Internet use to the operator of the online presence. The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of our website.

Further information on the collection and storage of data by Google can be found here: https://policies.google.com/?hl=en


2. Purpose of data processing


The purpose of processing personal data is to specifically address a target group that has already expressed an initial interest by visiting the site.


3. Legal basis for the processing of personal data


Legal basis for the processing of personal data is the user's given consent in accordance with Art. 6 (1) (1) (a) GDPR.


4. Duration of storage


Your personal information will be stored for as long as is necessary to fulfill the purposes described in this Privacy Policy or as required by law. Advertising data in server logs is anonymized by Google's own statements to delete parts of the IP address and cookie information after 9 and 18 months respectively.


5. Possibility of revocation of consent and removal


You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation. You may prevent the collection and processing of your personal data by Google by preventing the storage of cookies by third parties on your computer, by using the "Do Not Track" function of a supporting browser, by deactivating the execution of script code in your browser or by installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser. your IP address) to Google and to prevent the processing of this data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

With the following link you can deactivate the use of your personal data by Google: https://adssettings.google.com/anonymous

Further information on objection and removal options against Google can be found at: https://policies.google.com/?hl=en



Use of Google Search Console


1. Description and Scope of data processing


We use Google Search Console, a web analytics service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and its representative in the Union Google Ireland Ltd, Gordon House, Barrow Street, D04 E5W5, Dublin, Ireland (hereinafter: Google). Google Search Console serves the purpose of search engine optimisation by measuring the performance of the website through Google search traffic and allowing problems to be rectified. This enables the tracking of which search queries users use to reach the wealthpilot website. In addition, Google Search Console analyses impressions, clicks and the position of the website within Google search results. As a result, personal data can be stored and evaluated, especially the user's activity, device and browser information and data about the advertisements displayed. Search Console metrics can be linked to Google Analytics for data enrichment.

Further information on the processing of data by Google can be found here: https://policies.google.com/?hl=en


2. Purpose of the data processing


The purpose of the processing of personal data is the optimization of our website and the compilation of statistics to optimise the external presence. In addition, the processing serves to warn in case of unnatural backlinks or malware installed on the website.


3. Legal basis for the processing of personal data


Legal basis for the processing of the users' personal data is generally the user's consent in accordance with Art. 6 (1) (1) (a) GDPR.


4. Duration of storage


Your personal information will be stored for as long as necessary to fulfil the purposes described in this privacy policy or as required by law. Advertising data in server logs will be anonymised by Google deleting parts of the IP address and cookie information after 9 and 18 months respectively.


5. Possibility of revocation of consent and removal


You have the right to revoke your data protection consent at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

You can prevent the collection as well as the processing of your personal data by Google by preventing third-party cookies from being stored on your computer, by using the "Do Not Track" function of a supporting browser, by deactivating the execution of script code in your browser or by installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.

You can also prevent the collection of data generated by the cookie and related to your use of the online presence (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en

You can deactivate the use of your personal data by Google using the following link: https://adssettings.google.com/anonymous

For more information on how to object and opt-out of Google, please visit: https://policies.google.com/?hl=en



Use of Google Tag Manager


1. Description and Scope of data processing


We use the Google Tag Manager (https://marketingplatform.google.com/intl/en_uk/about/tag-manager/) of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and the representative in the Union Google Ireland Ltd, Gordon House, Barrow Street, D04 E5W5, Dublin, Ireland (hereinafter referred to as: Google). With the Google Tag Manager, tags of Google's services and of third-party providers can be managed and embedded in a bundled form on an online presence. Tags are small code elements on an online presence that are used, among other things, to measure visitor numbers and behaviour, to record the impact of online advertising and social channels, to use remarketing and targeting and to test and optimise online presences. When a user visits the online presence, the current tag configuration is sent to the user's browser. It contains instructions on which tags should be triggered. Google Tag Manager ensures that other tags are triggered, which in turn may collect data. Information on this can be found in the passages on the use of the corresponding services in this data protection declaration. Google Tag Manager does not access this data.

Further information on Google Tag Manager can be found at https://support.google.com/tagmanager/?hl=en#topic=3441530 and in Google's data protection declaration: https://policies.google.com/?hl=en.


2 Purpose of the data processing


The purpose of the processing of personal data lies in the collected and clear management as well as an efficient integration of third-party services.


3. Legal basis for the processing of personal data


Legal basis for the processing of users' personal data is, in principle, the user's consent pursuant to Art. 6 (1) (1) (a) GDPR.

In order to ensure suitable guarantees for the protection of the transfer and processing of personal data outside the EU, the transfer of data to and processing of data by Google is carried out on the basis of suitable guarantees pursuant to Art. 46 et seq. GDPR, in particular by concluding so-called standard contractual clauses pursuant to Art. 46 (2) (c) GDPR.


4. Duration of storage


Your personal information will be stored for as long as necessary to fulfil the purposes described in this privacy policy or as required by law. Advertising data in server logs will be anonymised by Google deleting parts of the IP address and cookie information after 9 and 18 months respectively.


5. Possibility of revocation of consent and removal


You have the right to revoke your data protection consent at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

You can prevent the collection as well as the processing of your personal data by Google by preventing third-party cookies from being stored on your computer, by using the "Do Not Track" function of a supporting browser, by deactivating the execution of script code in your browser or by installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.

You can also prevent the collection of data generated by the cookie and related to your use of the online presence (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en

You can deactivate the use of your personal data by Google using the following link: https://adssettings.google.com/anonymous

For more information on how to object and opt-out of Google, please visit: https://policies.google.com/?hl=en



Use of Klipfolio


1. Description and Scope of data processing


We use the Canadian analytics service Klipfolio provided by Klipfolio Inc, headquartered at 300-111 Albert St, Ottawa, Ontario, K2P 1A5, Canada (hereinafter referred to as "Klipfolio"). Klipfolio is a Software-as-a-Service ("SaaS") company that can display data in visualisations and quickly create a new, actionable perspective. For this purpose, (personal) data from several sources are combined and a new, actionable perspective is created. Klipfolio collects information about visitors to its web properties. The information collected may include, without limitation, data uploaded to or retrieved from Klipfolio, personal contact information, demographic information, location information, profile data, unique IDs, passwords, usage activity, transaction history, and online behaviour and interest data. Klipfolie only collects data that is necessary to provide the service. The service integrates with hundreds of data sources, from social media platforms to enterprise management services. In particular, this can include the following data:

  • Customer name
  • Contact information including postal and email addresses
  • Billing address, billing details (as required for our internal accounting purposes and for processing payments through our contracted processing service)
  • Login credentials for provisioned users such as.
  • User names
  • Encrypted passwords
  • Information about how the Customer and its Provided Users use the Service, including information about the Customer
  • Location information
  • Usage patterns and intended usage of the Service
  • Information provided by the Customer and its Provided Users in connection with any support provided by the Klipfolio team in connection with the Service and login information for third-party integration with Klipfolio, e.g. User names and encrypted passwords

For more information on Klipfolio, please visit

https://www.klipfolio.com/sitemap

and in Klipfolio's privacy policy:

https://www.klipfolio.com/legal/privacy-statement


2. Purpose of data processing


The purpose of the processing of personal data is to collect, clearly manage and create dashboards, reports and to perform visual analytics.


3. Legal basis for the processing of personal data


Legal basis for the processing of users' personal data is, in principle, the user's consent pursuant to Art. 6 (1) (1) (a) GDPR.

According to Article 45 (3) GDPR, the European Commission may adopt so-called adequacy decisions. In these decisions, the Commission determines that personal data in a specific third country (or in a specific territory or sector) enjoys adequate protection comparable to European data protection law. If the European Commission has adopted an adequacy decision, personal data may be transferred to the respective country without further authorisation, provided that the other provisions of the GDPR are complied with. Data transfers on the basis of an adequacy decision are therefore privileged. They are treated in the same way as transfers within the EU.

Currently, an adequacy decision exists for the transfer of personal data to the third country Canada.


4. Duration of storage


Your personal information will be stored for as long as necessary to fulfil the purposes described in this privacy policy or as required by law.


5. Possibility of revocation of consent and removal


You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

You can prevent the collection as well as the processing of your personal data by Google by preventing third-party cookies from being stored on your computer, by using the "Do Not Track" function of a supporting browser, by deactivating the execution of script code in your browser or by installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.



Use of Hotjar

1. Scope of processing of personal data


We use the Hotjar web analysis service of Hotjar Ltd, Level 2, St Julian's Business Centre, 3, Elia Zammit Street, St Julian's STJ 1000, Malta (Hereinafter: Hotjar). Hotjar uses cookies, i.e. small text files, which are stored locally in the cache of your web browser on your end device and which enable an analysis of the use of our online presence by you. Personal data can thus be stored and evaluated, in particular the user's activity (in particular which pages have been visited and which elements have been clicked on), device and browser information (in particular the IP address and the operating system) and a tracking code (pseudonymised user ID). The information thus collected will be transferred by Hotjar to a server in Ireland and stored there in an anonymised form.

Further information on the collection and storage of data by Hotjar can be found at: https://www.hotjar.com/legal/policies/privacy


2. Purpose of data processing


The use of the Hotjar Plug-In serves to better understand the needs of our users and to optimize the offer on this online presence.


3. Legal basis for the processing of personal data


The legal basis for the processing of personal data is the user's given consent in accordance with Art. 6 (1) (1) (a) GDPR.


4. Duration of storage


Your personal information will be stored for as long as is necessary to fulfill the purposes described in this Privacy Policy or as required by law.


5. Possibility of revocation of consent and removal


You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation. You can prevent Hotjar from collecting and processing your personal data by preventing the storage of third-party cookies on your computer, by using the "Do Not Track" function of a supporting browser, by deactivating the execution of script code in your browser, or by using a script blocker such as a "Do Not Track" function.B. Install NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.

With the following link you can deactivate the use of your personal data by Hotjar: https://www.hotjar.com/legal/compliance/opt-out 

For more information on objection and removal options against Hotjar please visit: https://www.hotjar.com/legal/policies/privacy



Use of Google AdSense


1. Scope of processing of personal data


We use Google AdSense from Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and its representative in the Union Google Ireland Ltd., Gordon House, Barrow Street, D04 E5W5, Dublin, Ireland (Hereinafter referred to as Google). With this service we place advertisements. Google places a cookie on your computer. This allows personal data to be stored and evaluated, in particular the user's activity (in particular which pages have been visited and which elements have been clicked on), device and browser information (in particular the IP address and operating system), data about the advertisements displayed (in particular which advertisements have been displayed and whether the user has clicked on them) and also data from advertising partners (in particular pseudonymised user IDs).

Further information on the collection and storage of data by Google can be found here: https://policies.google.com/?hl=en.


2. Purpose of data processing


Google evaluates the data in order to draw conclusions about your user behaviour with regard to the AdSense advertisements. The data can also be passed on to third parties if there is a legal obligation to do so or if the data is processed on behalf of Google.


3. Legal basis for the processing of personal data

Legal basis for the processing of personal data is the user's given consent in accordance with Art. 6 (1) (1) (a) GDPR.

In order to ensure suitable guarantees for the protection of the transfer and processing of personal data outside the EU, the transfer of data to and processing of data by Google is carried out on the basis of suitable guarantees pursuant to Art. 46 et seq. GDPR, in particular by concluding so-called standard contractual clauses pursuant to Art. 46 (2) (c) GDPR.


4. Duration of storage


Your personal information will be stored for as long as is necessary to fulfill the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.


5. Possibility of revocation of consent and removal


You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation. You can prevent the collection and processing of your personal data by Google by preventing the storage of cookies from third parties on your computer, by using the "Do Not Track" function of a supporting browser, by deactivating the execution of script code in your browser or by using a script blocker such as a browser browser browser.B. Install NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser. 

With the following link you can deactivate the use of your personal data by Google: https://adssettings.google.com/anonymous

Further information on objection and removal options against Google can be found at: https://policies.google.com/?hl=en



Use of Google AdWords


1. Scope of processing of personal data


We use Google AdWords of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and its representative in the Union Google Ireland Ltd., Gordon House, Barrow Street, D04 E5W5, Dublin, Ireland (Hereinafter referred to as Google). With this service we place advertisements. Google places a cookie on your computer. This allows personal data to be stored and evaluated, in particular the user's activity (in particular which pages have been visited and which elements have been clicked on), device and browser information (in particular the IP address and operating system), data about the advertisements displayed (in particular which advertisements have been displayed and whether the user has clicked on them) and also data from advertising partners (in particular pseudonymised user IDs).

Further information on the collection and storage of data by Google can be found here: https://policies.google.com/?hl=en.


2. Purpose of data processing


We only obtain knowledge of the total number of users who have responded to our advertisement. We will not share any information that could be used to identify you. The use does not serve the traceability.


3. Legal basis for the processing of personal data


The legal basis for the processing of personal data is the user's given consent in accordance with Art. 6 (1) (1) (a) GDPR.

In order to ensure suitable guarantees for the protection of the transfer and processing of personal data outside the EU, the transfer of data to and processing of data by Google is carried out on the basis of suitable guarantees pursuant to Art. 46 et seq. in particular by concluding so-called standard contractual clauses pursuant to Art. 46 (2) (c) GDPR.


4. Duration of storage


Your personal information will be stored for as long as is necessary to fulfill the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.


5. Possibility of revocation of consent and removal


You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation. You can prevent the collection and processing of your personal data by Google by preventing the storage of cookies from third parties on your computer, by using the "Do Not Track" function of a supporting browser, by deactivating the execution of script code in your browser or by using a script blocker such as a browser browser browser.B. Install NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser.

With the following link you can deactivate the use of your personal data by Google: https://adssettings.google.com/anonymous

Further information on objection and removal options against Google can be found at: https://policies.google.com/?hl=en



Use of Google Ads Remarketing


1. Scope of processing of personal data


We use Google Ads Remarketing of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and its representative in the Union Google Ireland Ltd., Gordon House, Barrow Street, D04 E5W5, Dublin, Ireland (Hereinafter referred to as Google). Google Remarketing is used for the renewed addressing of visitors to the online presence for advertising purposes via Google Ads ads. Google Ads Remarketing can be used to create target groups ("similar target groups") who, for example, have visited certain pages. This makes it possible to identify the user on other online presences and to display targeted advertising. Google places a cookie on the user's computer. This allows personal data to be stored and evaluated, in particular the user's activity (in particular which pages have been visited and which elements have been clicked on), device and browser information (in particular the IP address and operating system), data about the advertisements displayed (in particular which advertisements have been displayed and whether the user has clicked on them) and also data from advertising partners (in particular pseudonymised user IDs).

Further information on the collection and storage of data by Google can be found here: https://adssettings.google.com/anonymous


2. Purpose of data processing


The purpose of processing personal data is to specifically address a target group. The cookies stored on the user's terminal device recognise the user when visiting an online presence and can therefore display advertisements in line with the user's interests.


3. Legal basis for the processing of personal data


Legal basis for the processing of personal data is the user's given consent in accordance with Art. 6 (1) (1) (a) GDPR.

In order to ensure suitable guarantees for the protection of the transfer and processing of personal data outside the EU, the transfer of data to and processing of data by Google is carried out on the basis of suitable guarantees pursuant to Art. 46 et seq. GDPR, in particular by concluding so-called standard contractual clauses pursuant to Art. 46 (2) (c) GDPR.


4. Duration of storage


Your personal information will be stored for as long as is necessary to fulfill the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.


5. Possibility of revocation of consent and removal


You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation. You may prevent the collection and processing of your personal data by Google by preventing the storage of cookies by third parties on your computer, by using the "Do Not Track" function of a supporting browser, by deactivating the execution of script code in your browser or by installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser. your IP address) to Google and to prevent the processing of this data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en

With the following link you can deactivate the use of your personal data by Google: https://adssettings.google.com/anonymous

Further information on objection and removal options against Google can be found at: https://policies.google.com/?hl=en



Use of LinkedIn


1. Scope of processing of personal data


We use functions of the network LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland (Hereafter referred to as LinkedIn). Each time you access one of our pages that contains LinkedIn functions, a connection is established to LinkedIn servers. LinkedIn will be informed that you have visited our website with your IP address. If you click the LinkedIn "Recommend" button and are logged into your LinkedIn account, LinkedIn will be able to associate your visit to our website with you and your user account. This allows personal data to be stored and evaluated, in particular the user's activity (in particular which pages have been visited and which elements have been clicked on) and device and browser information (in particular the IP address and the operating system). We would like to point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by LinkedIn.

For more information on LinkedIn's collection and storage of data, please visit: https://www.linkedin.com/legal/privacy-policy.


2. Purpose of data processing


The use of the LinkedIn Plugin serves the usability of our online presence.


3. Legal basis for the processing of personal data


Legal basis for the processing of personal data is the user's given consent in accordance with Art. 6 (1) (1) (a) GDPR.


4. Duration of storage


Your personal information will be stored for as long as is necessary to fulfill the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.


5. Possibility of revocation of consent and removal


You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation. You can prevent LinkedIn from collecting and processing your personal data by preventing the storage of third-party cookies on your computer, by using the "Do Not Track" function of a supporting browser, by deactivating the execution of script code in your browser or by installing a script blocker such as NoScript (https://noscript.net) or Ghostery (https://www.ghostery.com) in your browser. Furthermore, the transmission may be prevented by logging out of your LinkedIn account before accessing our website. 

The following links will allow you to deactivate the use of your personal data by LinkedIn: 

https://www.linkedin.com/psettings/guest-controls 

https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out 

For further information on the possibilities of objection to and removal from LinkedIn, please visit: https://www.linkedin.com/legal/privacy-policy


This privacy policy has been created with the assistance of DataGuard.

Did we catch your interest?
Call us on +49 89-80911920
or

Start Free Trial
  • Logo – Bayerisches Staatsministerium für Wirtschaft, Landesentwicklung und Energie
  • Logo – Bundesministerium für Wirtschaft und Energie
  • Logo – exist
  • Logo – ESF
  • Logo – EU
  • Logo – Zusammen. Zukunft. Gestalten.